Data-Extraction-Wizard

Data Extraction Wizard

    Data Extraction Wizard

    Provides step-by-step instructions for extracting information from objects, blocks,
    and attributes, including drawing information in the current drawing or a set of drawings.

    The information is used to create a data extraction table in the current drawing,
    or is saved to an external file, or both.

    List of Options

    The Data Extraction wizard includes the following pages:

    • Begin
    • Define Data Source
    • Select Objects
    • Select Properties
    • Refine Data
    • Choose Output
    • Table Style
    • Finish

    Begin

    Starts the data extraction process. Options include creating a new data extraction,
    using a template, or editing an existing data extraction.

    Create a New Data Extraction

    Creates a new data extraction and saves it to a DXE file. You can also specify a previous
    extraction file (DXE or BLK) to use as a template file.

    Use a Previous Extraction as a Template

    Uses settings previously saved in a data extraction (DXE) file or an attribute extraction
    template (BLK) file. As you move through the wizard, each page is already filled in
    with the settings in the template file. You can change these settings. Click the […] button to select the file in a standard file selection dialog box.

    Edit an Existing Data Extraction

    Allows you to modify an existing data extraction (DXE) file. Click the […] button
    to select the data extraction file in a standard file selection dialog box.

    Define Data Source

    Specifies the drawing files, including folders from which to extract data. Allows
    selection of objects in the current drawing from which to extract information.

    Data Source

    Drawings/Sheet Set

    Makes the Add Folder and Add Drawings buttons available for specifying drawings and
    folders for the extraction. The drawings and folders for the extraction are listed
    in the Drawing Files view.

    Include Current Drawing

    Includes the current drawing in the data extraction. The current drawing can be empty
    (not contain objects) if additional drawings are selected for extraction.

    Select Objects in the Current Drawing

    Makes the Select Objects in the Current Drawing button available so you can select
    objects for data extraction.

    Select Objects button

    Closes the wizard temporarily so that you select objects and blocks in the current
    drawing.

    Drawing Files and Folders

    Lists the selected drawing files or folders. Checked folders are included in the extraction.

    Add Folder

    Displays the Add Folder Options dialog box, where you can specify folders to include
    in the data extraction.

    Add Drawings

    Displays the standard file selection dialog box, where you can specify drawings to
    include in the data extraction.

    Remove

    Removes the checked drawings or folders listed in the Drawing Files and Folders list
    from the data extraction.

    Settings

    Displays the Data Extraction – Additional Settings dialog box, where you can specify
    data extraction settings.

    Folders Shortcut Menu

    You can see the shortcut menu for Folders (and the drawings listed within the selected
    folder) only after you explicitly add a folder using the Add Folder button.

    Edit Folder Settings

    Displays the Add Folder Options dialog box where you can specify the folders to be
    used for data extraction. Drawings in the selected folders are monitored for data
    changes.

    Remove

    Removes the selected folder.

    Check All

    Selects all the drawings listed below the selected folder.

    Uncheck All

    Clears all the drawings listed below the selected folder.

    Invert Selection

    Inverts the current selected items below the selected folder.

    Select Objects

    Specifies the types of objects (blocks and non-blocks) and drawing information to
    be extracted.

    Valid objects are checked by default. Objects that do not exist in the selected drawing
    are not checked. Click the column head to reverse the sort order. Columns can be resized.
    Property data from checked objects is displayed on the Select Properties page.

    Objects

    Object

    Displays each object by its name. Blocks are listed by block name. Non-blocks are
    listed by their object name.

    Display Name

    Provides a place to enter an optional alternative name for an object as it will appear
    in the extracted information. Select a display name, right-click in the list, and
    click Edit Display Name.

    Type

    Displays whether the object is a block or non-block.

    Preview

    Displays a preview image of the checked block in the Object list view.

    Display Options

    Display All Object Types

    Displays a list of all object types (blocks and non-blocks) in the Object list view.
    This option is selected by default.

    Display Blocks Only

    Displays only blocks in the Object list view.

    Display Non-Blocks Only

    Displays only those objects that are not blocks in the Object list view.

    Display Blocks with Attributes Only

    Displays only those blocks in the Object list view that contain attributes. Dynamic
    blocks are listed if they have special properties assigned to them (for example, actions
    and parameters).

    Display Objects Currently In-Use Only

    Displays objects in the Object list view that exist in the selected drawings.

    Select Properties

    Controls the object, block, and drawing properties to extract.

    Each row displays a property name, its display name, and category.

    Right-click a column head and use options on the shortcut menu to check all or clear
    all items, invert the selection set, or edit the display name. Click the column head
    to reverse the sort order. Columns can be resized.

    Properties

    Property

    Displays object properties from objects selected on the Select Objects page. The property
    list is filtered according to the filter categories that are selected. Properties
    are the same as those listed in the Properties palette.

    Display Name

    Provides a place to enter an optional alternative name for a property as it will appear
    in the extracted information. Select the property display name, right-click in the
    list, and click Edit Display Name.

    Category

    Displays a category for each property. For example, General designates ordinary object properties, such as color or layer. Attribute designates user-defined attributes. Dynamic designates user-defined property data for dynamic blocks. Categories are the same
    as those listed in the Properties palette.

    Category Filter

    Property Category List

    Displays a list of categories that are extracted from the property list. Unchecked
    categories filter the Properties list. Categories include 3D Visualization, Attribute,
    Drawing, Dynamic Block, General, Geometry, Misc, Pattern, Table, and Text.

    Property Grid Shortcut Menu

    Check All

    Selects all the properties in the property grid.

    Uncheck All

    Clears all the properties in the property grid.

    Invert Selection

    Inverts the current checked items in the property grid.

    Edit Display Name

    Allows in-place editing of the property display name for the selected row.

    Refine Data

    Modifies the structure of the data extraction table. You can reorder and sort columns,
    filter results, add formula columns and footer rows, and create a link to data in
    a Microsoft Excel spreadsheet.

    Data Grid View

    Columns

    Displays properties in a columnar format as they were specified in the Select Properties
    page. Right-click any column header to display a shortcut menu of options. The Count
    column and Name column display by default. Icons display in the column header for
    inserted formula columns and columns extracted from a Microsoft Excel spreadsheet.

    Combine Identical Rows

    Groups identical records by row in the table. Updates the Count column with the sum
    of all aggregated objects.

    Show Count Column

    Displays the Count column in the grid.

    Show Name Column

    Displays the Name column in the grid.

    Link External Data

    Displays the Link External Data dialog box, where you can create a link between the
    extracted drawing data and data in an Excel spreadsheet.

    Sort Columns Options

    Displays the Sort Columns dialog box, where you can sort data across multiple columns.

    Full Preview

    Displays a full preview of the final output, including linked external data, in the
    text window. The preview is for viewing only.

    Column Shortcut Menu

    Sort Descending

    Sorts column data in a descending order.

    Sort Ascending

    Sorts column data in an ascending order.

    Sort Column Options

    Displays the Sort Columns dialog box, where you can sort data across multiple columns.

    Rename Column

    Allows in-place editing of the selected column name.

    Hide Column

    Hides the selected column.

    Show Hidden Columns

    Displays the hidden column. The flyout option includes Display All Hidden Columns.

    Set Column Data Format

    Displays the Set Cell Format dialog box, where you can set a data type for cells in
    the selected column.

    Insert Formula Column

    Displays the Insert Formula Column dialog box, where you can specify the formula that
    is inserted into the table. Inserts the formula column to the right of the selected
    column. An existing formula column cannot be used as a value for another formula column.

    Edit Formula Column

    Displays the Edit Formula Column dialog box. This option is only available when a
    formula column is selected.

    Remove Formula Column

    Removes the selected formula column. This option is only available when a formula
    column is selected.

    Combine Record Mode

    Displays numeric data in the selected column as separate values or collapses identical
    property rows into one row and displays the sum of all the numeric data in the selected
    column. This option is available when the Combine Identical Rows is checked and the
    selected column contains numerical data.

    Show Count Column

    Displays a Count column that lists the quantity of each property.

    Show Name Column

    Displays a Name column that displays the name of each property.

    Insert Totals Footer

    Displays a flyout menu with options for Sum, Max, Min, and Average. Creates a footer
    row for the selected column that is placed below all the data rows and displays values
    based on the selected arithmetic function. This option is available only for columns
    that have a numeric data type.

    Sum

    Displays a sum of all the values in the selected column in a footer row.

    Max

    Displays the maximum value in the selected column in a footer row.

    Min

    Displays the minimum value in the selected column in a footer row.

    Average

    Displays the average value in the selected column in a footer row.

    Remove Totals Footer

    Removes the Totals footer. This option is available when a footer row exists.

    Filter Options

    Displays the Filter Column dialog box, where you can specify filter conditions for
    the selected column.

    Reset Filter

    Restores the default filter for the selected column.

    Reset All Filters

    Restores default filters for all columns that have filters.

    Copy to Clipboard

    Copies all the data cells, including column names, to the Clipboard.

    Choose Output

    Specifies the type of output to which the data is extracted.

    Output Options

    Insert Data Extraction Table into Drawing

    Creates a table that is populated with extracted data. You are prompted to insert
    the table into the current drawing when you click Finish on the Finish page.

    Output Data to External File

    Creates a data extraction file. Click the […] button to select the file format in
    a standard file selection dialog box. Available file formats are Microsoft Excel (XLS),
    comma-separated file format (CSV), Microsoft Access (MDB), and tab-separated file
    format (TXT). The external file is created when you click Finish on the Finish page.

    The maximum number of columns that can be exported to an XLS and MDB file is 255.

    Table Style

    Controls the appearance of the data extraction table. This page is displayed only
    if AutoCAD Table is selected on the Choose Output page.

    Table Style

    Select the Table Style to Use for the Inserted Table

    Specifies the table style. Click the Table Style button to display the Table Style
    Dialog Box, or select a table style from the drop-down list that is defined in the
    drawing.

    Formatting and Structure

    Use Table in Table Style for Label Rows

    Creates the data extraction table with a set of top rows that contain label cells
    and a bottom set of label rows that contain header and footer cells. Extracted data
    is inserted between the top and bottom label rows. This option is only available when
    the selected table style contains a template table.

    Manually Setup Table

    Provides for manually entering a title and specification of the title, header, and
    data cells style.

    Enter a Title for Your Table

    Specifies a title for the table. This row is not overwritten when the table is updated.
    The default table style, STANDARD, includes a title row. If the selected table style
    does not include a title row, this option is not available.

    Title Cell Style

    Specifies the style for the title cell. Click the drop-down list to select a title
    cell style defined in the selected table style.

    Header Cell Style

    Specifies the style for the header row. Click the drop-down list to select a cell
    style defined in the selected table style.

    Data Cell Style

    Specifies the style for data cells. Click the drop-down list to select a cell style
    defined in the selected table style.

    Use Property Names as Additional Column Headers

    Includes column headers and uses the Display Name as the header row.

    Display Preview

    Displays a preview of the table layout. If the table style does not include a title
    row or header row, none is displayed.

    Finish

    Completes the process of extracting object property data that was specified in the
    wizard and creates the output type that was specified on the Choose Output page. If
    data linking and column matching to an Excel spreadsheet was defined in the Link External
    Data dialog box, the selected data in the spreadsheet is also extracted.

    If the Insert Data Extraction Table into Drawing option was selected on the Choose
    Output page, you are prompted to insert the table into the drawing when you click
    Finish.

    If the Output Data to External File option was selected, the extracted data is saved
    to the specified file type.

    Learning AutoCad

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