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About Using Formulas in Table Cells

About Using Formulas in Table Cells

Table cells can contain formulas that do calculations using the values in other table

With a table cell selected, you can insert formulas from the Table Cell contextual
ribbon as well as the shortcut menu. You can also open the In-Place Text Editor and
enter a formula in a table cell manually.

Insert a Formula

In formulas, cells are referred to by their column letter and row number. For example,
the cell at top left in the table is A1. Merged cells use the number of what would
be the top-left cell. A range of cells is defined by the first and last cells, with
a colon between them. For example, the range A5:C10 includes cells in rows 5 through
10 in columns A, B, and C.

A formula must start with an equal sign (=). The formulas for sum, average, and count
ignore empty cells and cells that do not resolve to a numeric value. Other formulas
display an error (#) if any cell in the arithmetic expression is empty or contains
nonnumeric data.

Use the Cell option to select a cell in another table in the same drawing. When you
have selected the cell, the In-Place Text Editor opens so you can enter the rest of
the formula.

Copy a Formula

When you copy a formula to another cell in the table, the range changes to reflect
the new location. For example, if the formula in A10 sums A1 through A9, when you
copy it to B10, the range of cells changes so that it sums B1 through B9.

If you don’t want a cell address to change when you copy and paste the formula, add
a dollar sign ($) to the column or row part of the address. For example, if you enter
$A10, the column stays the same and the row changes. If you enter $A$10, both column
and row stay the same.

Insert Data Automatically

You can automatically increment data in adjacent cells within a table by using the
AutoFill grip. For example, a table with a date column can have the dates automatically
entered by entering the first necessary date and dragging the AutoFill grip.

Numbers will fill automatically by increments of 1 if one cell is selected and dragged.
Similarly, dates will resolve by increments of one day if only one cell is selected.
If two cells are manually filled with dates one week apart, the remaining cells are
incremented by one week.

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